Project Coordinator

Project Coordinator

Location: Paarden Eiland, Cape Town
Salary: R12k per month

About the Role:
To co-ordinate and ensure the effective mobilization and demobilization of all sub-contractors for all allocated contracts for all respective countries.

2 years’ experience working in a Logistics environment of personnel movement
3 years project management experience
MS Word, Outlook, Excel essential
SAP advantageous
Qualification in Logistics or Project Management or equivalent
Excellent communication skills in English

Movements & Mobilization of sub-contractors:
Adhere to the mobilization process and work closely with the relevant departments to ensure the effective mobilization of teams
The daily/weekly/monthly scheduling (on Outlook and on Crew Management Database)
The Conducting of all Pre-mob & Demob meetings for all respective projects
Ensure that all Project Managers/Country Managers/Departments and Subcontractors are kept up to date on all scheduled updates/changes
To check and ensure the accurate documentation is completed and signed for by all subcontractors at pre-mob for their respective mobilizations
The timeous confirmation and booking of flights/accommodation/car-hire with in-house travel agent and to monitor and manage movement of subcontractors using the most economical flight costs at all times and keeping operations costs to a minimum
Subcontractor Management
Maintain sound relations with subcontractors
ensure that all crew selected have valid contracts prior to mobilization and the required documentation for travel
Ensure that client/subcontractor concerns or issues are directed to the relevant Project Manager’s in order for them to be resolved as soon as possible
With managers approval, conduct subcontractor warnings, terminations and ensure recording/administration thereof on CMS
Together with the HR Department, ensure that contract extensions / amendments are done weekly and when required
General Administration & Daily Communications:
Maintain/update requirements/documentation on QMS for all respective premob check lists to ensure that they are up to date
To be contactable after hours if/when required for urgent matters
Reply to all daily emails and Skype conversations timeously
Attend all respective pre-mob & demob meetings
Reconciliation of Subcontractor invoicing for responsible countries for submission to Finance Department