Personal Assistant to Director
Location: Parktown, Johannesburg
Salary: R25k – R27k per month
About the Role:
Opportunity available for a Personal Assistant to Director at a digital creative agency based in Parktown, Johannesburg.
Requirements:
5+ years’ experience as a Personal Assistant
Bookkeeping skills
Own Car and Driver’s License
Must be available to travel.
Must also be available to the executive after hours or weekend, where necessary.
Must be very resourceful, with excellent attention to detail
Excellent organisation and people management skills
Working knowledge of Word processing, Spreadsheets and other Productivity Software Tools
Discretion and Tact
Software: MS Teams, Microsoft Office - Word, Excel, PowerPoint, Acrobat Writer
Sage Accounting software
Responsibilities:
Diary Management
Scheduling Meetings; Internal and External
Preparing Reports and PowerPoint Presentations
Taking minutes in meetings
Arranging Travel, Hotels and Transfers, and events
Administration and filing
Manage and order office supplies etc
Manage and run personal errands for Executive
Manage relationship between suppliers and client
Control the budget and allocate resources
Generate relevant Finance spreadsheets for payments and invoicing
Quoting and Invoicing via Sage
Liaise with accountant and providing necessary info for VAT, Invoices, etc.
Catering arrangements for meetings/breakfast/events as well as film/photography shoots.
Arrange Directors meals and teas/coffee daily
Build and develop a network of contacts and continually update.
You will be required to set up and manage a CRM System
The working environment may vary - you will be required to work on film/photography sets in and around the country.
Manage and run for Executive across multiple businesses.